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Category Archives: Human Resource PM

How to Motivate Your Team

Becoming a project manager is a big step from simply working on projects. A PM usually has to juggle many different tasks, deadlines and resources – human resources being just one of these. Rather than simply doing a job to reach a goal, you need to delegate these jobs and motivate others to complete them.

Whilst training in Project Management will teach you processes, and the technical side of things, it’s always important to be aware of the above – that your new status will mean more people management. Taking the time for some specific management training will help you get more out of your team – and ensure the success of your project.  To get you started, here are our tips for motivating your team.

Communicate

Communication is critical in management – not only with the stakeholders above you, but with your team. To motivate them and ensure their hard work, you need to think about their preferred methods of communication and adapt your own behaviour accordingly. Although they are unlikely to ever realise what you’ve done in this respect, they will be motivated by it!

Be a Good Example

If you set the tone as a good communicator, hard worker, expert in your field and of being fair and just then your employees will respect you. If they lose this respect through any of these channels then they may not feel the drive to work as hard – either consciously or unconsciously.

Delegate

For those new to project management – or those who have perhaps lost sight of the importance of people management – it may be hard to delegate effectively and relinquish control. People work hard when they are given responsibility that they want to fulfil – so let them have it. It’s not only your job to motivate your team, but it’s not your job to do everything yourself.

Give Them Room to Grow

This may not be possible within smaller projects, but it is in larger ones and when you work with the same team regularly. Make sure you identify those who could be given more responsibility and/or promotions – establishing a culture of progression and growth is key to keeping people motivated.

Incentives

Fundamental to project management is breaking your main goals into smaller objectives. Make sure your staff are praised and rewarded (the praise can often be enough reward!) at each step of the way. Don’t allow them to doubt their performance if their performance is good.

Pick the Right Team

This should almost go without saying, but it’s the most crucial part of the process. Once you are in the position of choosing the right team for the project, you put responsibility for their performance back on yourself. It’s important, therefore, to think carefully about who is most suitable for the specific project at hand.

You will need to put some thought into who you’ve chosen, how they like to communicate, and what motivates them. You can then choose which of the tips above, and to what extent, will work to motivate different people.

Guest Post was written by: Andy Trainer,  whom works for Silicon Beach Training, leading providers of training in Management, Project Management and more.

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Project “People” Management

People are absolutely the most important assets in any organization and especially when working on projects.  Therefore, it is essential for project managers to be good human resource “people” managers, which includes developing a human resource plan, acquiring the project team, developing the project team, and managing the project team.  What makes a good project manager great is their ability to motivate project team members to deliver the best work they can possibly do on a project.

In order to develop a human resource plan, it is important to identify and document the project roles, responsibilities, skills, and reporting relationships.  A human resource plan includes an organization chart for the project, detailed information on the project roles and responsibilities, and staffing management plan.

Some Key Tools for Defining Roles and Responsibilities on Projects To Build a Human Resource Plan:

  • Responsibility Assignment Matrix (RAM): Matrix that helps to allocate the work to responsible and performing organizations, teams, or individuals, depending on the desired level of detail.  Click Here for An Example
  • Staffing Management Plan: Describes how and when people will be added to and taken off the project team.
  • Resource Histograms: Column chart that shows the number of resources assigned to a project overtime. Click Here for An Example
  • RACI Charts:Illustrates the following (Click Here for An Example)
    • Responsibility for who does the task
    • Accountability for who signs off on a task/authority
    • Consultation of whom has the information necessary to complete the task
    • Informed of whom needs to be notified of a task status/results

Please click here for a Human Resource Project Plan.

Please comment below with your thoughts and suggestions on Human Resource Plans, as I’d love to hear from you!

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