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Delegation in Project Management, Part 1

08 Aug

Are you stressed, unhappy, feeling you’re letting people down because you have too much more? Think about delegating.

Delegation to me it isn’t solely about off-loading work you don’t like, but rather, think about the opportunities delegation can do to promote personal growth for an individual and your organization overall.

Why Delegating Is Good:

  • Promotes Learning
  • Develops New Skills
  • Encourages Others to Reach Their Full Potential in the Organization
  • New Mindset promotes New Way of Thinking, Which can Increase Efficiencies/Processes
  • Trained Back-Up
  • Save Time and Money
  • Builds People and Team Skills
  • Motivate Others
  • Ability to let you focus more time on those skills of yours that provides the most value to an organization, where it is managing a project or developing a strategy or making decisions

Refrain from Delegating:

  • Upfront Costs: Training takes time, cost money (salary/class), and patience is required to make sure the new person is setup for success
  • Perfectionism: You have to learn to let go and trust your project team will help you meet your end goals, but also manage their progress
  • No Dirty Work: You feel others will think all you do is manage and are not part of the team doing any busy work.  I feel the opportunity for growth through mentorship is such an added value and can be thought of like a new found treasure that motivates and excites others.

When to Delegate:

  • Someone else has the necessary information or expertise to complete the task
  • Does the skill set provide an opportunity for growth in another individual

Factors to Think About When Delegating:

  • Do you have enough time to properly train an individual, answer questions, check the progress, and make modifications to the workload as necessary?  Is there any project deadlines?
  • What if failure occurs and the wrong match to delegate to doesn’t work out, it is crucial to the business?  Are there anything else that will be impacted

How To Find that Perfect Match?

  • Experience
  • Knowledge
  • Skills Set
  • Work Style
  • Current workload/Does it require reshuffling job responsibilities?
  • Those that are closest to that type of work, as they have the most intimate knowledge of the detail of everyday work

Please look forward to Part 2, which will provide you with a checklist on “How to Delegate.”  

What obstacles have you faced when delegating?  Please comment below. 

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