As we checked the health of our bee hives this morning in Reno, Nevada, we found the busy bees have produced about 60 lbs of honey, of which, approximately 80 lbs of honey that is produced in a given hive box each year, that is just waiting to be placed into jars! As we look forward to the honey production process to begin later next month, it reminds me of a similar process a project manager goes through when checking the status of a given project with his or her project team members. Both a beekeeper and a project manager conduct daily/weekly/monthly status updates, so each are kept informed of the overall project status to compare against the project plan.
Whether the project updates are done through a meeting, conference call, or e-mail correspondence, it is important to set aside time on a reoccurring basis so you are kept aware of any issues that may arise.
Determine the Following for your Status Report Meetings:
- Who is the Audience: List of project team members & stakeholders
- Meeting Frequency: Depending on the deadline and what stage of the project you are in, you may begin with monthly or weekly meetings, then setup daily meetings during the testing/implementation phase.
- Meeting Timing: Same time each week is preferable
- Purpose: To communicate a daily/weekly/monthly progress on the project to the project team and stakeholders.
- Method: In-person meeting, conference call, e-mails correspondence.
Status Report Should Include:
- Project Name
- Meeting Time/Date
- List of Project Team Members
- All Project Tasks Listed Out
- Tasks % Completed & Detail of What Is Completed & Remains to be Completed
- Task Start & Finish Date
- Resources Working on Each Task