In order to manage a success project, monitoring a project is an important step, even though monitoring some projects can be quite a challenge sometimes. Below are a few tips that may help you to monitor and control your project:
Project Control Success Tips
- Use the project plan as your primary guide for coordinating your project
- Consistently monitor and update the plan and send updates to your team members on a regular basis
- Get involved in all steps of the project, such as brainstorming, testing, and implementation. I enjoy sitting down with several of my team members and watch them perform the steps they do for my projects, so I can learn and see if we can increase any efficiencies or find better processes to be used in the project
- Adapt the project schedule, budget, and/or work plan as necessary to keep the project on track
- Document the project progress and changes and communicate them to all of the team members
What Should You Monitor in a Project?
- Check on the status of work being performed compared to the plan
- Check on the Volume and Quality of the work getting completed
- Costs and expenditures changes throughout the project, compared to the plan
- Attitudes of the people working on the project and others that are involved or effected by the project, including your end user (customers and management)
- Cohesiveness and co-operation of team members
What Should Monitoring Accomplish?
- Communicate/Inform project status and changes to Project Team Members & Management
- Provide a justification for making project adjustments
- Document all of the changes to the original plan to each of the changes that occur throughout the project
There are a few methods I use when communicating the status of the project to management or my team members on the project which I manage, which are:
- Weekly Status Reports that are completed by all team members to identify the progress and problems easily and early
- Project Review Meetings Periodic meetings with the key team members, not just managers and supervisors to get together and resolve issues. Frequency of these meetings depends on the size and nature of the project and problems experienced.